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We, the undersigned, by the execution of this document, do hereby form the Rockingham County Amateur Radio Club (formally Rockingham To Talk Society) as follows:
FIRST: The name of the organization shall be the Rockingham County Amateur Radio Club.
SECOND: The location of the principal office of the organization is Rockingham County, North Carolina.
THIRD: The organization is organized exclusively for education, scientific, and charitable purposes within the meaning of Section 501 (c) (3) of the Internal Revenue Code of 1986, as amended (or any corresponding provision of any succeeding Federal tax law), and in furtherance thereof for the purpose of advancing and promoting knowledge of amateur radio, developing and testing techniques and applications of amateur radio, and providing service to the community in time of need through amateur radio.
FOURTH: The powers of this organization shall be exercised and its affairs conducted by the Executive Board subject to the approval of the membership. The manner of appointment of the Executive Board Members shall be provided in the Bylaws. The Executive Board Members named herein as the initial Executive Board shall hold office until their successors are appointed and qualified. The names of the initial members of the Executive Board are as follows:
| Dal Williams, W4YQY | Eden, NC | President |
| Jamey Nixon, K4RVJ | Reidsville, NC | Vice-President |
| George Brewer, KG4OTS | Reidsville, NC | Secretary |
| Mike Lewis, KD4CSJ | Reidsville, NC | Treasurer |
FIFTH: No part of the net earnings of the organization shall inure to the benefit of, or be distributable to its members, trustees, officers or other private persons, except that the organization shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes set forth in Article THIRD hereof. No substantial part of the activities of the organization shall be the carrying on of propaganda, or otherwise attempting to influence legislation and the organization shall not participate in, or intervene in (including the publishing or distribution of statements) any political campaign on behalf or in opposition to any candidate for public office. Notwithstanding any other provision of these articles, the organization shall not carry on any other activities not permitted to be carried on (a) by an organization exempt from Federal income tax under section 501(c) (3) of the Internal Revenue Code, or corresponding section of any future Federal tax code, of (b) by an organization contributions to which are deductible under section 170 (c) (2) of the Internal Revenue Code, or corresponding section of any future Federal tax code.
SIXTH: Upon dissolution of the organization, assets shall be distributed for one or more exempt purposes within the meaning of section 501 (c)(3) of the Internal Revenue Code, or corresponding section of any future Federal tax code, to a qualifying section (c)(3) organization.
SEVENTH: the Executive Board, at a meeting thereof, shall adopt Amendments to these Articles of Organization upon receiving the vote of a majority of the membership. In witness whereof, we have hereunto subscribed our names as of this __15th__ day of _______June_____, 2004
Dal Williams, President ___Dal Williams __(signed)_________________
Jamey Nixon, Vice President ___Jamey Nixon____(signed)____________
George Brewer, Secretary ____George Brewer____(signed)___________
Mike Lewis, Treasurer ___Mike Lewis_____(signed)________________
A. MEMBERSHIP ELIGIBILITY
All persons interested in amateur radio communications shall be
eligible for membership. Discrimination due to race, religion,
creed, sex or age shall be prohibited. Prospective members shall
submit a completed club application form to the secretary who
shall report the application at the next regular meeting. A vote
to accept or reject the application shall take place no later
than the regular meeting following the meeting at which the secretary
reports the application. Each applicant must agree to familiarize
himself with, and agree to abide by, the Articles of Organization,
By-Laws, and policies of the club
B. CATEGORIES
Categories of
membership are defined as:
1. Regular:
Member holding a valid FCC amateur radio license, or who has expressed
a significant interest in amateur radio communication and who
has paid Club membership dues and assessments in accordance with
the provisions of these By-Laws. Regular member may also include
spouse and dependant(s) under 18 years of age residing in the
household who also hold a valid FCC amateur radio license.
2. Patron: Member, which is a recognized organization,
institution, company, association, partnership, or corporation,
which demonstrates interest in furthering the purpose and objectives
of the Club. The submission of a completed application form signed
by an authorized officer of the organization and payment of dues
is required
3. Honorary: Member having no privileges, dues,
or assessments.
C. REPRESENTATION
OF THE CLUB
No member shall represent the Club in any manner without the specific
authorization of the Executive Board, the Club membership or the
Articles of Organization and By-Laws.
A. EXECUTIVE BOARD/BOARD
OF DIRECTORS
Management of the Club shall be the Executive Board, subject to
the approval of the membership. The Executive Board shall recommend
general policies of the Club. It shall ensure that committees
are active and functioning and shall ask for committee reports
as necessary. The Executive Board shall supervise all committee
chairmen and shall have oversight of Club finances. The Executive
Board shall meet at least quarterly and shall manage Club business
between regular meetings. The Executive Board shall consist of
the President, Vice President, Secretary, and Treasurer. The President
shall be chairman of the Executive Board. The Board Of Directors
shall consist of (3) three regular Club Members. One BOD Member
shall be the immediate Past President of the Club. His term shall
run until the time that he/she is replaced by an outgoing President.
The remaining two members of the BOD shall be elected in staggered
terms of (1) one and (2) two year terms. There will be no time
limit or term limit for the BOD Members. No person shall be permitted
to serve on the BOD and hold any Officer position at the same
time.
B. REMOVAL FROM
THE BOARD
An Executive Board member may be removed from office because of
malfeasance, poor attendance at meetings, failure to perform in
an adequate manner the duties entrusted to him, or for any other
reason deemed appropriate by the Executive Board. In writing,
with justification, five members may petition the Executive Board
to take necessary action to allow the membership an opportunity
to participate in any removal action. An officer removed from
office for cause shall not be eligible to hold any office for
a period of two years.
C.REQUIREMENTS TO
REMOVE FROM BOARD
Quorum: A minimum of one third of the eligible voting members
must be present for a vote on a removal from office. A majority
affirmative vote will constitute removal
D. EXECUTIVE BOARD/BOARD
OF DIRECTORS VACANCIES OCCURRING BETWEEN NOVEMBER MEETINGS
When vacancies occur less than four months before the November
meeting, the Executive Board may make a temporary appointment
to fill the vacancies until the next November meeting. Under such
circumstances a majority vote of Executive Board members present
will constitute appointment. If a vacancy occurs four months or
more before the next November meeting, a special election to fill
the vacancy shall be held no later than the second regular Club
meeting after the vacancy occurs. The preceding statement does
not apply to a vacancy, which occurs for President. The President
is filled by the automatic succession of the Vice President. A
vacancy then occurs in the vice-presidency.
E. MEETINGS
Meetings shall be held by the Board as necessary to properly carry
out the objectives of the Club. Any two members may petition the
Chairman to call a meeting. Such petition shall be binding on
the Chairman. A quorum of three members shall be required to conduct
formal business. A meeting of the newly elected Board members
and the outgoing Board members shall be held between the November
meeting and the December meeting for the purpose of arranging
the transition from the outgoing to the incoming administration.
Any member of the Club may attend any Executive Board meeting,
but shall have no vote in the process.
A. OFFICERS/EXECUTIVE
BOARD
These shall be: President, Vice-President, Secretary, and Treasurer.
Members who agree to be nominated for office should be prepared
to fulfill their responsibilities to the Club to the fullest possible
extent if elected. The Club depends largely on the willingness
of the officers to effectively function in the position sought.
B. QUALIFICATIONS
Officers shall be regular members.
C. ELECTION
Officers shall be nominated and elected at the November business
meeting. Prior to being nominated, a member must have agreed to
have his name placed in nomination and serve if elected. Installation
of Officers shall be the final item of business at the December
meeting.
D. TENURE
Officers shall serve a term of one year and may be re-elected
to the same or another office. A member may not serve more than
THREE consecutive terms in a single office or combination of offices.
E. QUORUM
A minimum of one third of the eligible voting members must be
present for election of Officers. A majority affirmative vote
will elect.
A. PRESIDENT
The President shall preside at all membership meetings of the
Club and conduct it according to the rules adopted. He shall enforce
due observance of the Articles of Organization and By-Laws; decide
all questions of order; and sign all official documents that are
adopted by the Club, appoint chairman and all members of committees,
and perform all other customary duties pertaining to the Office
of President.
B. VICE PRESIDENT
The Vice President shall assume the duties of the President in
the absence of the President, and shall assume, the Presidency
if a permanent vacancy occurs in that office. The Vice President
is the chairman of the Program Committee and the major duty is
to be responsible for planning and scheduling programs for the
Club membership.
C. SECRETARY
The Secretary shall keep the Articles of Organization and the
By-Laws of the Club and shall assure that they are available at
every meeting. He shall cause all amendments, changes and additions
to be noted on the Articles of Organization or By-Laws, and shall
permit the same to be consulted by members. He shall give each
new member a copy of current Articles of Organization and By-Laws.
He shall immediately notify all members of proposed amendments
to the Articles of Organization and/or By-Laws. Notification via
a Club publication will satisfy this requirement. He shall prepare
an attendance log to be passed among all people present at a membership
meeting. This log shall include station call (if any), name, phone
number, and remarks as a minimum. The log shall be filed with
the minutes of the meeting. The Secretary shall keep a record
of the proceedings of all membership meetings, keep a roll of
members, submit completed application for membership to the Club,
carry on all appropriate correspondence, read communications at
each meeting, and shall notify each member if there is a change
in the normal meeting place/time. He shall keep an inventory of
all Club property, and at the expiration of his term, submit to
his successor all secretarial items belonging to the Club, which
are in his possession.
D. TREASURER
The Treasurer shall maintain all financial records of the Club.
These records will include receipt of membership dues and assessments,
receipts from other sources, and disbursements. The Treasurer
shall, after the February meeting date and the month of February
notify every member who is delinquent regarding membership dues
of the member's status and request payment of dues. At each membership
meeting, the Treasurer shall have available a report of receipts,
disbursements, and financial status of the Club since the last
report. The Treasurer shall receive and receipt all monies paid
to the Club, and keep appropriate accounting of the same. He shall
cause funds to be deposited in a financial institution covered
by the F.D.I.C. and approved by the Executive Board. He shall
pay no bills without proper authorization by the membership or
the Executive Board. He shall sign all checks drawn on the account
of the Club. He shall, at the expiration of his term, submit all
Club treasury property and records in his possession to his successor.
At the January meeting, he shall submit a written financial report
covering all activities in this area for the fiscal year ending
on December 31 of the previous year.
E. REPEATER TRUSTEE
The Repeater Trustee shall be the primary person responsible for
maintaining the Club repeater(s) in accordance with the standards
of the Federal Communications Commission. Such control operators
as shall be appointed by the President shall assist the Trustee
in operation of the Club repeater(s). The Trustee shall maintain
the Club repeater(s) in accordance with the directions of the
Club membership and shall report to the Technical Committee, which
shall ensure that policies and directives of the Club are carried
out. The Trustee shall ensure that the Chairman of the Technical
Committee and all control operators have a complete copy of the
repeater(s) operating manual and technical specifications. These
may be provided at the Club expense.
F. BOARD OF DIRECTORS
The Board Of Directors shall attend all RCARC functions, within
reason, shall participate in Board Of Director activities, deliberations
and discussions, and shall perform such adhoc task as appropriate.
A. MEETINGS
Regular meetings shall be held on the third Tuesday at 7:00PM
local time of each calendar month. The place of the meeting shall
be the American Red Cross located on Hwy 14. The President upon
the written request of five members may call special meetings
provided adequate justification is given. The Secretary of special
meetings not later than twenty-four hours before the meeting time
shall notify members. The business of the special meeting shall
be included in the notification and only such business shall be
transacted at the meeting.
The opening order of business for all regular meetings shall be:
1- Call to order
2- Approval of the minutes of the last regular meeting and of
any intervening meetings.
3- Treasurer's report
4- Reports of committee chairmen at the discretion of the President.
A minimum of one third of the eligible voting membership shall
constitute a quorum for the transaction of routine business except
when quorum requirements differ for other matters of business
as set forth elsewhere in these By-Laws. The President, when presiding
at a meeting under his jurisdiction, shall have no vote except
to break a tie.
B. ATTENDANCE
Members are expected to attend all regularly scheduled meetings
and participate in Club functions and activities. There are no
attendance requirements to maintain membership.
C. RULES
The current Robert's Rules of Order, as amended, shall govern
proceedings unless the By-Laws specifically abrogate such rules.
A. DUES
The Club dues for a Regular member shall be twenty-five dollars
per year covering the period of January thru December of each
year. New members joining the Club during the year will be accessed
dues pro-rated on a per quarter bases for the remainder of that
year. There shall be a two-month grace period for payment of dues
allowing all members to maintain full status, privileges, and
participation with the Club through the last day of February.
The Treasurer shall notify members who remain in arrears after
the January meeting. Dues are due and payable in advance. Dues
of twenty-five dollars will include membership of spouse, dependants
under eighteen years of age, providing they hold a valid amateur
radio license. Non-payment of such dues shall be cause for termination
of membership and privileges in Club. Regular members, who are
in arrears after the first quarter of the year, shall be reinstated
upon payment of normal yearly dues of twenty-five dollars and
shall not be pro-rated.
B. ASSESSMENTS
If an assessment appears to be necessary, it shall be an item
of business at an Executive Board meeting. If the Executive Board
decides that an assessment is necessary, the matter shall be presented
at a regular meeting for disposition by the membership.
C. CONTRIBUTIONS
AND DONATIONS
The acceptance of equipment donated to the Club, that requires
storage, shall be presented to the membership for a majority affirmative
vote.
D. FCC RULES AND
REGULATIONS
All members are expected to abide by the current Rules and Regulations.
Non-observance of it is cause for separation from the Club at
the discretion of the membership. Adequate plans shall be formulated
for disposition of cases of interference to other radio services
when reported as caused by the station of a member of the Club.
Cooperation with other amateurs concerning such problems shall
be undertaken as needed. The Club, through designated committees,
shall provide technical advice to members and the general public
concerning equipment design and operation, clean signals, elimination
of spurious radiations from member stations, observance of recognized
operational practices and procedures.
A. COMMITTEES
1. Standing
committees shall be:
A. Technical - Responsible for installation,
operation, maintained, and modifications to Club equipment. It
is the focal point of solving RFI problems, etc.
B. Program - Responsible for arranging for programs at
all regular meetings and all other educational events. Coordinates
with the President.
C. Membership - Responsible for continuing efforts to increase
Club membership.
D. Club Publications - Responsible for preparation and
distribution of it to all members on a monthly/quarterly basis.
E. Publicity/Public - Coordinates with the help of special
committees, Field Day, Ham fest, Fund-raising, Public Demonstrations,
etc.
F. Emergency Preparedness - Coordinates with ARRL EC, City,
County, and State Officials
G. Historian - Maintains written, photographic, and other
documentation of Club activities and history, which shall be the
property of the Club.
2. Temporary Committees
A. Audit - Not less than six weeks before
the January meeting, the President shall establish this committee
to audit the financial records of the Club and to report on it
at the January meeting. Coordinates with the Treasurer. Three
regular members are necessary to carry out the audit.
B. Budget - This committee should be formed by the President
not later than six weeks before the January meeting, and submit
its report at the January meeting. Coordinate with other committees
and Executive Board as needed.
C. Nominations - the President shall form this committee
not later than six weeks before the November meeting for the purpose
of selecting nominees for election to offices of the Executive
Board. Any member may make nominations from the floor also. All
nominees must have agreed to serve if elected.
B. CHAIRMEN OF COMMITTEES
The President shall ordinarily appoint the Chairman of each committee.
Committee Chairman shall keep the membership aware of committee
activities through the Executive Board
These By-Laws may be amended by a three-fifths vote of the total voting membership present, provided a quorum of one-half the total membership is met. Proposals for amending shall be submitted in writing at a regular meeting and shall be voted on no later than the second regular meeting following the proposal, provided all members have been notified in writing of the intent to amend the By-Laws at said meeting.
(Adopted by the Rockingham County Amateur Radio Club on June 15, 2004)
(Amended October 18, 2005 with the addition of Board Of Directors)
